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为了克服机关內各單位文書人员的忙乱现象,我們(紡織工業都設計公司)采用了一种新的文件运轉方式——文件交換站,卹各單位的文書人員定时集中一起互相交換文件。交換站这种傳遞文件的方式,适用于單位較多,互相傳送文件頻繁,而且办公較集中的机关。我們是在一九五六年七月开始实行文件交換制度的,除急件即刻送遞外,其余的公文、圖紙、資料等确定在每天上下午工間操以后,为其固定的交換时間。这种制度得到了很多同志的贊同。具体交換方法是:各單位文書人員将要送交其他單位的文件登記在本單位的發送簿上,交換时由牧件人签收。
In order to overcome the hectic situation of clerical staff in all the units in the Authority, we (the textile industry design companies) adopted a new mode of operation of the document - the document exchange station and the clerical staff of all units regularly and exchanged documents with each other regularly. Exchange station this way of passing documents, apply to more units, each other to send documents frequently, and the office is more centralized. We started the document exchange system in July 1956. Except for urgent deliveries, the remaining official documents, drawings, information and so on are determined to be fixed exchange hours after each morning or afternoon work session. This system has been endorsed by many comrades. The specific method of exchange is: the documents that the clerical staff of each unit will send to other units are registered in the sending book of the unit, and signed by the maid.