当前我国许多档案部门,应用计算机进行档案目录(文件级)存储、检索的试验,证明了建立档案机检系统的优越性与可行性。然而由试验转向实用阶段,人们感到困难的是前处理工作量太大。即按照档案著录规则,为每个文件用手工填写纸质的著录卡片,需要大量人力和很长时间,以致有些同志为此望面生畏。从若干单位的档案著录与机检试验中,我们认识到前处理工作是可以大大简化的。如果某个档案部门实行建立计算机检索系统,那么它就不必再用手工填写纸质的档案著录卡片。在利用原有的手工检索工具,补以主题词和分类号的标引后,将著录项目直接输入计算机。然后,用计算机编制和输出多种类的完全符合著录规则的档案文件卡片或书本式目录。这样做可以节省大量的重复劳动。对大多数档案馆、室收藏的建国后档案和科技档案来说,文件的题名、责任者、时间、文件字号和档号等,在现有的检索工具如全引目录、文件卡片、卷内文件目录中, At present, many archives departments in our country use computers to carry out the test of file directory (file level) storage and retrieval and prove the superiority and feasibility of establishing file inspection system. However, from the test to the practical stage, people find it hard to deal with too much work load. That is to say, according to the rules of archival filing, it is necessary for a large number of manpower and a long time for some papers to be manually filled out with paper-based descriptive cards. As a result, some comrades are daunting in this regard. From the documentation of a number of units and the flight tests, we recognize that pre-processing can be greatly simplified. If an archival department implements a computerized search system, then it eliminates the need to manually write out paper records. In the use of the original manual search tool, make up the keywords and classification number of the index, the bibliographic entry directly into the computer. Then, the computer compiles and outputs a wide variety of archival file cards or book-type directories in full conformity with the rules of the record. This can save a lot of duplication of effort. For most archives and archives after the founding of the People’s Republic of China, the title, responsible person, time, file size and file number of the documents, etc., can be found in existing search tools such as full catalogs, document cards, volumes File directory,