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公文,即公务文书,是国家机关及其他社会组织在行使职权和实施管理过程中形成的,具有法定效力和规范体式的公务文书,是进行公务活动的重要工具。公文在办理完毕后,应当根据《中华人民共和国档案法》和《机关档案工作条例》等有关规定,及时将公文形成过程中的正本、定稿等有关材料进行整理、归档,亦即会形成归档文件。所谓归档文件是指立档单位在其职能活动中形成的、办理完毕、应作为文书档案保存的各种纸质文件材料。
Official documents, that is, official documents, are formed by state organs and other social organizations in the exercise of their functions and powers and in the administration and administration of their work. They have the legal effect and form of official documents and are important tools for conducting official activities. After the official documents are processed, the relevant documents such as the “Archives Law of the People’s Republic of China” and the “Regulations on the Archives and Files of the Authorities” shall be used to collate and archive the original documents, final documents and other related materials in a timely manner, that is, archives will be formed . The so-called archive refers to the archiving unit in the formation of its functional activities, handled, should be kept as a file of various paper documents paperwork.