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美国各州政府每年用于文件管理的花费是相当惊人的。这些花费包括工资、空间费、设备费、物资费,以及用于编辑、组织、保管、利用和控制一个巨大信息宝库的特殊技术费用。州政府的职能运行和提供公共服务都离不开利用文件。文件的形式很多,包括纸质文件、缩微品、计算机磁带和磁盘、录音带、录像带、照片等等。为了确保文件的有效利用。文件必须妥善管理。而且,由于文件的行政、财政、法律、教育和历史研究价值,各州政府都必须依照法律规定处置文件。本文主要以纽约州为例,向读者介绍美国各州的文件管理服务。 1987年4月,在纽约州档案与文件局下设立了“州政府文件处”,负责帮助州立机构依法有效管理文件。在此之前,文件管理职能是由州政府的“预算处”和“总务处”承担的。文件处的成立,使得文件管理职能并入了档案系统。这有利于文件管理与档案管理的衔接。
The annual spend on file management by the US state governments is pretty staggering. These costs include salaries, space costs, equipment costs, material costs, and special technical costs for editing, organizing, maintaining, using and controlling a treasury of tremendous information. State government can not operate without the use of documents and the provision of public services. Documents can take many forms, including paper documents, microfiche, computer tapes and disks, audio tapes, videos, photos and more. In order to ensure the efficient use of documents. Documents must be properly managed. Moreover, due to the administrative, financial, legal, educational and historical research value of the documents, each state government must dispose of the documents in accordance with the law. This article, mainly in New York State, introduces readers to document management services in the states of the United States. In April 1987, a State Government Documents Office was established under the New York State Archives and Records Directorate to help state agencies manage documents effectively and in accordance with the law. Prior to this, document management functions were undertaken by the state budget office and the General Services Office. The establishment of the file office, the file management functions into the file system. This is conducive to the convergence of file management and file management.