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所谓立档单位分类大纲是指一个立档单位以在自身职能活动中形成的文件材料为内容对象,根据国家关于归档范围、保管期限等方面的规定,采用适合本单位职能特征的分类方法而拟制的一种文字或图表形式的立卷制度。 一、拟制分类大纲应遵循的几条原则 拟制分类大纲总的来说有两个目的,其一是促使立档单位的立卷工作形成制度;其二是为立卷乃至整个档案工作诸环节提供业务性、原则性尺度。因而,立档单位在拟制分类大纲的过程中应遵循以下几条原则: 1.全宗整体理论。一个全宗必须反映立档单位的全部职责活动,全宗内齐全完整的各部分必须组成一个有机整体。因而,在拟制分类大纲时,必须详细了解立档单位的工作性质、业务职能、职权范围,对业已产生的及可能产生的文件材料进行周密的调查研究。从而通盘考虑,划分、确定种属,然后拟制。
The so-called file unit classification outline refers to a filing unit in its own functions and activities formed in the document as the content object, according to the state on the scope of filing, storage period and other aspects of the adoption of the appropriate classification of functional characteristics of the unit A written or graphic form of the system. First, the proposed classification outline should follow several principles Fate classification outline for the general purpose of two purposes, one is to promote the archiving unit legislation to form a system of work; the second is for the entire volume and even the entire file work Links to provide business, the principle of standard. Therefore, the archiving unit in the process of preparation of classification outline should follow the following principles: 1. Fonds overall theory. A Fonds must reflect all the duties and responsibilities of the archiving unit and the complete and complete sections of the Fonds must form an organic whole. Therefore, during the preparation of the classification outline, it is necessary to understand in detail the nature of work, business functions and terms of reference of the establishment and to conduct a thorough investigation and study of the documents and materials that have been produced and may be produced. Thus overall consideration, division, to determine the species, and then prepared.